Job Title:                   Payroll Clerk

FLSA Status:             Payroll Supervisor

Leading Tier:             Leading Self 

SUMMARY

Performs statistical and clerical duties necessary to prepare hourly, salary and commission payrolls. Communicates with management and employees on general payroll issues. Checks time sheets for accuracy prior to entry, reduces gross pay by all authorized and required deductions to net pay. Edits and processes employee time records, entering the information through a PC to an automated system for processing. Runs various payroll reports. Investigates questionable data and takes corrective action as necessary. Prepares and balances payroll summaries, W-2 forms, etc., as required. Prepares, sorts and distributes various payroll and miscellaneous checks (i.e. manual payroll, 401(k) payments, court, advances, promissory notes, 941's, stop payments). Familiarity with accounting and bookkeeping procedures. Provides "front desk" customer service to other departments and employees.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·        Process and issue employee paychecks and statements of earnings and deductions.

·        Review personnel time sheets utilizing an electronic timesheet software for compliance with company policy, government contract (as applicable) and state/federal regulatory requirements.

·        Maintains accurate payroll records and employee files, including various payroll tracking logs.

·        Manages database workflows to ensure all payroll transactions are processed accurately and timely.

·        Complete, verify, and process forms and documentation for administration of garnishments, authorized payroll deductions, unemployment claims, and employment verifications etc.

·        Responds to employee inquiries and communicates clearly and directly with employees concerning payroll and administrative issues.

·        Take part in training employees on organizations' timekeeping systems.

·        Works closely with Human Resources, Benefits Administrators and Finance on payroll related issues and interconnected processes.

·        Maintain strict confidentiality regarding sensitive employee information.

·        Regularly perform duties independently and according to policy and procedure.

·        Contributes to the team environment by participating in special projects and other job-related duties as assigned by immediate supervisor.

·        Ensures accounting practices are in accordance with generally accepted accounting principles.

·        All other duties as assigned.

SKILLS AND QUALIFICATIONS

·        Excellent verbal and written communication skills.

·        Excellent interpersonal skills with a proven ability to interact with employees and collaborate with a team.

·        Excellent analytical and problem-solving skills.

·        Excellent mathematical skills.

·        Excellent organizational skills and attention to detail

·        Familiarity with payroll, timesheet, or Human Capital Management Systems and database.

·        Proficient with Microsoft Office Suite or related software.

·        Proficient with or able to quickly learn systems and software used by the organization.

EDUCATION & EXPERIENCE

 ·        High School plus advanced training, and 1 - 2 years of experience.

SUPERVISORY RESPONSIBILITY 

None is required for this position.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

·        Must be able to remain in a stationary position 75% of the time.

·        Occasionally moves about inside the office to access file cabinets, office maehine1y, etc.

·        Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

·        Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

·       Must be able to work indoor conditions 90% of the time.

Our Values:

Native American Owned & Proud | Accountable | Team Focused | Innovative | Visionary | Excellence.

AAP/EEO Statement

Ho-Chunk, Inc. is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

JD Supplement

Business Title:                       HRIS Analyst, Associate

Department:                          Accounting

Reports To:              HRIS Analyst Supervisor, Lead

Primary Work Location:     Bellevue NE or Winnebago

Pay Class:                              Full Time

ROLE/LOCATION SPECIFIC ESSENTIAL FUNCTIONS

• Same as Essential Functions listed above.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 am, to 5:00 pm. Evening and weekend work may be required as job duties demand.

TRAVEL REQUIREMENTS

Occasional travel may occur; up to 10%. Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

CLEARANCE/LICENSE REQUIREMENTS

None required for this position.