Accounts Payable Clerk

Summary

Under direct supervision, reviews and processes payment of purchase orders, invoices, vouchers, garnishment, and/or other check requests, as appropriate, for a specified department or client.  Verifies and posts payment checks and prepares ledger entries.  Handles the resolution of account discrepancies. 

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Receives and reviews invoices, purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures and contractual requirements. 

·         Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts and makes modifications as necessary. 

·         Responsible for obtaining approvals from the applicable subsidiary.

·         Codes, verifies, and electronically enters accounts payable data into system.

·         Verifies, files, and posts payment checks to appropriate vendors and/or agencies.

·         Follows up on account statements and other discrepancies regarding payment of accounts and serves as liaison between departments and vendors in the resolutions of administrative problems and inquiries. 

·         Monitors blanket purchase orders and periodically notifies departments of balances. 

·         Maintains logs, enters and balances account data, and generates statistical summary reports as required. 

·         Ensures strict confidentiality of all financial records.

·         Perform these duties for multiple subsidiaries.

·         Adapts accounting and bookkeeping functions to current technology of computerized accounting systems.

Competencies

1.      Financial Management.

2.      Collaboration Skills.

3.      Ethical Conduct.

4.      Detail Oriented

5.      Organizational Skills

6.      Professional Skills 

Supervisory Responsibility

The Account Payable Clerk has no direct supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Required Experience

·         Knowledge of purchase orders and related accounts payable documentation.

·         Ability to understand and interpret vendor invoices, statements, and other requests for payment.

·         Ability to utilize multiple automated accounting systems.

·         Basic data entry and/or word processing skills.

·         Ability to process computer data and to format and generate reports.

·         Knowledge of general accounting principles.

·         Ability to read and comprehend simple instructions, short correspondence, and memos.

·         Ability to write simple correspondence.

·         Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

·         Ability to calculate figures and amounts such as discounts, interest, commissions. Proportions, percentages, area, circumference, and volume.

·         Ability to apply concepts of basic algebra and geometry.

·         Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

·         Ability to deal with problems involving several concrete variables in standardized situations. 

·         Maintains a valid Driver’s License. 

Required Education

Associate degree (A.A.) or equivalent from a two-year college or technical school; or three or more years’ experience and/or training; or equivalent combination of education and experience.

Additional Eligibility Qualifications

None required for this position.

Work Authorization/Security Clearance

None required for this position.

AAP/EEO Statement

Ho-Chunk, Inc. is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.