Documentation Specialist

Documentation Specialist

SUMMARY DESCRIPTION:

Self-motivated individual to support HR department. Responsible for providing administrative support, managing office documents. Working with colleagues to ensure consistency of documentation practice across the company and subsidiaries. Works independently, highly organized and process oriented.

ESSENTIAL JOB FUNCTIONS/DUTIES:

• Answers incoming telephone calls, screen calls and refers to proper HR staff for handling. Assists directly with routine inquires.
• Examines employee files to answer inquiries and provide information for personnel requests.
• Uploading employment data/documents into HRIS.
• Ensure all I-9 Forms are completed correctly and follow up with HR representatives for compliance.
• Assist with internal document audits.
• Working with colleagues to ensure consistency of documentation practice.
• Maintain strict confidentiality regarding sensitive materials that incumbent may come across.
• Utilize the HRIS system maintaining appropriate up to date data on employee information and statistics.
• Removing documents that are obsolete.
• Tracking document storage requirements.
• Using storage software and applications for electronic filing.
• Adhering to regulatory requirements.
• Proofreading for accuracy.
• All other job-related duties as assigned by immediate supervisor

JOB SPECIFICATIONS:

Education, experience, skills required, equipment used.

• Associate degree (A.A.) in Human Resources or related field preferred, one (1) or more years related experience and/or training; or equivalent combination of education or experience.
• Detail-oriented, self-motivated, and able to work in a deadline driven environment
• Ability to read and comprehend simple instructions, short correspondence, and memos
• Excellent communication skills, both written and verbal
• Effectively present information one on one and small group situations to customers, clients, and other employees of the organization
• Ability to prioritize workload, solve problems quickly and interact with others to achieve efficient, seamless workflow
• The ability to communicate effectively and work collaboratively with staff members, clients, and external partners

• The ability to effectively use standard business software such as Microsoft Word, PowerPoint, and Excel and to use the Internet for research and information-gathering.

CORE COMPETENCIES:

• Communication.
• Ethical Practice.
• Global & Cultural Awareness.
• HR Knowledge
• Relationship Management

TRAVEL REQUIREMENTS:

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

WORK HOURS:

Due to the unpredictable nature of the hospitality/entertainment industry, Team members must be able to work varying-schedules to reflect the business needs of the property.

CERTIFICATION REQUIREMENTS:
Ability to secure and maintain a Level 3 NE Gaming License required.

Other Certifications? No

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.