Job Title: Project Control Analyst (PCA)
Department: Dynamic Systems Inc
Reports to: Rich Sahm
Location: Remote
Status: Exempt
Summary
Responsible for the set up and reporting of contract costs in accordance with all terms and conditions of their respective contract. Supports Flatwater Group personnel in administering contract set up and contract cost reporting to ensure accurate project cost tracking and financial reporting to each project. Will assist in pricing build ups for contract opportunities as well.
Essential Functions
- Interface with Accounting/Finance Ho-Chunk Shared Services Department (HCSS Accounting) for questions regarding Deltek Costpoint (Costpoint) or alternate accounting software program respective contract setup
- Key trainer and lead for responding to company internal questions regarding Costpoint or alternate accounting software programs setup or functions
- Responsible to assist Flatwater Group (FWG) Program & Project Management/HCSS Accounting/Contracts & Compliance (CC) with recurring Customer invoice submissions, including any required backup support documentation
- Monitor and report to FWG designated personnel the status of contract Customer invoice submission status
- Interface with internal departments (HCSS Accounting/Program & Project Management/Operations/CC for the contract close out process, including any verification of vendors and subcontractors release of claims receipt prior to such contract closeout commencement
- As required, interface with internal departments (Operations/Program/Project Management/CC) and review of employee timekeeping of the appropriate employee charge codes allocation per contract requirement
- Advise HCSS Accounting and other designated FWG personnel of respective contract invoicing issues that require adjustment, and provide support as needed for adjustments
- Participate in contract kick-off meetings to ensure respective contract variables are identified to ensure timely contract set-up in Costpoint, or other alternate accounting software programs by HCSS Finance/Accounting
- Continuously monitor and detail with a written report to be presented to designated FWG personnel respective contract funding levels, any contractual documentation status, burn rates and performance periods highlighting renewal dates, to include any subcontractor or vendor agreements as required
- Reviewer of contracts accounts payable including subcontractors and vendors invoices
- Support any internal annual audit process as needed and as requested
- Support and gather specific contract data related to government reporting or contract deliverables, including but not limited to Contractor Manpower or Service Contract
- Monitor contract activity and advise HCSS Accounting and other company designated personnel of any issues that may impact the company’s ability to bill and collect in a timely and accurate manner
- Monitor cash flow projections on a continual basis and advise designated company personnel of analysis
- Supports designated FWG personnel with preparation of yearly, quarterly, or monthly project budget worksheets to meet corporate budget and reporting requirements
- Performs other duties and special projects as requested by management
- Participant in multiple FWG team meetings with the ability to provide status updates regarding Project Cost activities and updates on a continual basis
- Oversee and monitor accounting activities associated with construction contracts, including contract funding, cost tracking, project budgets, change orders, retainage, subcontractor payments, and progress billings.
- Review project financial performance on construction contracts and coordinate with Project Managers, Accounting, and Contracts personnel to ensure accurate cost accumulation, revenue recognition, and contract compliance.
- Monitor construction contract modifications, change orders, and funding adjustments to ensure project accounting records remain current and accurate.
Competencies
- Business Acumen
- Communication Proficiency
- Customer/Client Focus
- Decision Making
- Ethical Conduct
- Financial Management
- Problem Solving/Analysis
- Strategic Thinking
- Thoroughness
- Time Management
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.
Travel
Very limited travel is expected for this position.
Experience
- Good to excellent computer skills; proficient with MS Office
- Advanced user of Microsoft Excel
- Advanced knowledge of Deltek Costpoint and other common accounting software systems
- Knowledge of various contract billing types including but not limited to: fixed firm price (FFP), time and materials (T&M), and cost plus (Cost+)
- Knowledge of various business terminology typically associated with Government Contracting including IDIQs, ACRNS, At Risk, Period of Performance, SCA, CLIN’s, work breakdown structures, etc.
- Ability to read and comprehend moderate to complex written and oral communication
- Strong communication skills with ability to communicate effectively with managers, co-workers, vendors, clients in a professional manner
- Ability to manage one’s own time
- Ability to develop, prioritize, organize and accomplish work
- Strong analytical skills with ability to analyze information and evaluate options to choose the best solution and solve problems
- Ability to work independently and in a group
- Detail oriented and task driven
- Ability to work in fast-paced environment
- Maintains a valid driver’s license and be insurable under company insurance provider/program
- Three to five (3 to 5) years of experience in financial project management, preferably associated with government contracting preferred
- A minimum of 2 years of PCA experience is preferred
- Three to five (3 to 5) years of experience with construction contract accounting, project controls, or project financial management, preferably supporting federal or commercial construction projects.
- Demonstrated experience overseeing accounting and financial administration of construction contracts, including progress billing, retainage, subcontractor invoicing, change order management, and project cost reporting.
- Working knowledge of construction project accounting principles, contract funding management, job cost tracking, and earned value or budget-to-actual reporting methodologies.
- Experience supporting construction projects using Deltek Costpoint or similar ERP/accounting systems is highly preferred.
Education
Bachelor’s degree in a related field from four-year college or university or equivalent experience.
Additional Eligibility Qualifications
Maintain a valid Driver’s License and be insurable under the company insurance provider/program.
Work Authorization/Security Clearance
None required for this position.
AAP/EEO Statement
Ho-Chunk, Inc. is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
