Administrative Assistant

WarHorse Gaming, a division of Ho-Chunk, Inc.
Location: Lincoln, NE
Job Type: Full-time | Schedule varies based on business needs

Compensation & Benefits

• Salary Range: $20.92/hour
• Comprehensive benefits package
• Federal Employees Medical Coverage 
• Full Insurance Coverage offerings
• 401K with Day 1 Vesting & Company Match
• Quarterly Incentive Program
• Vacation, Holiday & Sick Days
• Discounted Meal Program

About Ho-Chunk, Inc. & WarHorse Gaming

Ho-Chunk, Inc. is an award-winning economic development corporation of the Winnebago Tribe of Nebraska. Its mission is to drive long-term economic growth and create meaningful employment opportunities for Tribal members.

WarHorse Gaming is a gaming and entertainment division of Ho-Chunk, Inc., developed in partnership with the Nebraska Horsemen’s Benevolent and Protective Association (HBPA). The company is responsible for managing the expansion of casino gaming at Nebraska’s historic horse racing venues, with properties in Lincoln, Omaha, and South Sioux City. WarHorse Gaming blends state-of-the-art casino operations with local economic development and community impact. Rooted in Tribal values and driven by guest experience, WarHorse aims to create premier destinations that elevate entertainment in the region.

Our work is guided by our core NATIVE values:

• Native American Owned & Proud – Serving the Winnebago Tribe of Nebraska.
• Accountable – To always do what’s right.
• Team-Focused – For inclusive progress.
• Innovative – In creating solutions.
• Visionary – In our purpose and direction.
• Excellence – Through learning and performance.

Position Summary

The Administrative Assistant provides comprehensive clerical and administrative support to assigned departments. This role ensures efficient daily operations by managing communications, coordinating logistics, maintaining records, and supporting internal and external stakeholders in a fast-paced hospitality environment.

Key Responsibilities

• Provide administrative support to assigned departments, ensuring timely and accurate task completion
• Greet visitors, determine purpose of visit, and notify appropriate staff
• Manage incoming and outgoing communications, including phone calls, emails, and faxes
• Operate standard office equipment, including multi-line phones, copiers, and computers
• Organize, maintain, and update physical and electronic filing systems
• Coordinate shipping, mailing, and package distribution
• Order and maintain inventory of office and pantry supplies
• Serve as a liaison between departments, vendors, and guests
• Maintain department calendars and contact directories
• Coordinate conference room scheduling and meeting logistics
• Prepare meeting materials, including reports and PowerPoint presentations
• Document and distribute meeting minutes while maintaining confidentiality
• Compose and edit correspondence, reports, and internal documents
• Arrange travel accommodations, including flights, hotels, and transportation
• Assist with event planning and coordination
• Conduct research and gather information as requested by management
• Address questions and concerns, ensuring timely resolution or escalation
• Maintain a clean, organized, and professional work environment
• Foster positive working relationships with team members, clients, and vendors
• Perform additional duties as assigned

Qualifications & Experience

Required:

• Must be at least 19 years of age
• Minimum of two (2) years of administrative support experience
• Proficiency in Microsoft Office Suite or related software
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Strong analytical and problem-solving abilities

Preferred:

• Associate degree in a related field or equivalent experience
• Experience in hospitality or gaming environments
• Experience supporting legal or corporate office functions

Work Environment & Physical Requirements

• Primarily office-based environment with regular use of standard office equipment
• Exposure to moderate noise levels and occasional secondhand smoke
• Ability to remain stationary for extended periods
• Frequent movement within the office to support operational needs
• Ability to lift and carry up to 25 pounds
• Requires sustained concentration, attention to detail, and multitasking

Schedule

• Schedule varies based on business needs, including evenings, weekends, and holidays
• Some travel may be required

Why Join This Team?

• A mission-driven culture dedicated to economic advancement and community impact
• Guided by strong NATIVE values and tribal-owned purpose
• Career stability and opportunities across diverse industries
• A collaborative work environment that encourages innovation and professional growth

Our Commitment to Diversity

Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Preference may be extended to persons of Indian descent in accordance with applicable laws.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.